Recruiting Enhancements to Benefit Applicants, Managers, and Employees

We’re pleased to announce that effective today, January 23, USC has added Workday’s recruiting module for application processing and applicant tracking for all staff positions. Note the recruitment process for all faculty positions will be managed in the existing Faculty Application Manager (FAM) system. In addition to adoption of Workday’s recruiting module for staff positions, we have also reconfigured the Workday career profile allowing USC employees to record experience, skills, training and education, and we have redesigned the external career site to which all staff and faculty positions will be posted. In late February, our old system (PeopleAdmin) will be retired.

Key HR professionals from every school and division provided input into configuration over the summer and participated in user acceptance testing in December. Training of all HR professionals who have a role in the recruitment process began early this month and will continue through February.

A few of the new Workday recruiting features for candidates include:
Improved job application experience
Ability to apply via mobile and (for external applicants) to apply via LinkedIn
Ability to upload a resume and have it automatically populate a personalized career profile

For recruiters, features include:

Ability to maintain a pool of ready candidates for high volume or high turnover positions
Ability to refer potential candidates
Ability to schedule different posting periods for internal vs. external candidates
Electronic workflow providing for a seamless applicant-to-hire process
Electronically distributed and signed offer documents
One system-access to both applicant and employee data
Better analytics and reporting capability
Ability to perform tasks via mobile


Have ready access to applicant information
Can perform tasks via mobile
Can review applications and in some cases take action on candidates directly in Workday

USC employees will be able to:

Maintain personal career profiles (similar to LinkedIn profiles) in Workday
Use their personal profile information to populate applications if they are seeking new USC job opportunities
Easily refer friends to specific job openings
Share jobs with friends via social media

Note that USC employees seeking new staff job opportunities at USC will now apply to jobs directly from within Workday. Before applying they will be required to complete the new career profile component mentioned above. We encourage all employees, whether or not they are job hunting, to complete and maintain a profile. Managers will be able to reference these profiles as they build succession plans. Recruiters will be able to identify potential internal candidates matching the particular skills and experience they are seeking.

It’s easy to complete your profile; from within Workday, click on your name in the top right corner, click on View Profile and then click on the Career tab. You can both upload a resume (which will automatically populate parts of your profile) and also manually enter information. Your completed career profile will be visible to your manager, management chain and HR support staff.

Managers or employees needing help with the new system or features may:
1. Contact your school/division HR support staff—those who handle recruiting
2. Visit the Your USC career page on the Employee Gateway for self-service helps
3. Contact the HR Service Center at or (213) 821-8100
4. Visit the recruiting section on the Manager Gateway

If you have any HR questions, direct them to the HR Service Center at or (213) 821-8100.